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Job: Insolvency Administrator

Active since 15-12-2017 Job category Administration: Finance
Location Kitchener Level Mid-Senior level
Educational level Vocational / Diploma / As... Employment type Permanent contract
Hours 0 Salary -
Missing or looking for that small company feel? Tired of being a number? How about joining a small, busy company in Kitchener and putting your talents to use? Our client is a well-known, established and trusted Licenced Insolvency Trustee. They are looking to add a positive and upbeat Insolvency Administrator to their team that will provide administrative assistance, including front desk and phone coverage as well as insolvency related administrative tasks. The ideal candidate will rank “Rock Solid” customer service as their number one priority!

Our client provides high quality services focused on helping individuals and families overcome their personal debt problems through affordable fee arrangements. Their team of professionals is made up of Trustees and dedicated staff that care deeply about helping people in tough financial situations and giving them a fresh start!

Have experience in insolvency administrative work? Great! If not – our client is willing to train. Bring your office administration background, compassion, your ability and desire to learn and make a difference.


• Welcoming clients and visitors to the office in a professional and courteous manner
• Managing the telephone system and providing superior customer service
• Answering customer and creditor inquiries and escalating as required
• Scheduling appointments
• Providing administrative support to management and staff as required

New File Setup:

• Complete “New File Setup” checklist
• Scan and save all sign-up documents
• Sending copy of sign-up and other documents to debtors as required
• Sending “Notice of Stay of Proceedings” as required
• Preparation and sending of asset realization letters within 5 days of sign up
• Preparation and sending of notices requiring filing of proof of claim, proof of security within 5 days of sign up

• Asset realization follow-up, and escalation of unresolved issues to manager
• Conduct monthly bankruptcy file reviews ensuring debtors are in compliance with duties including: payments, counselling, income and expense reports, tax information, assets; all reviews to be completed by the 15th of that month
• Contact debtors to follow up as required
• Monitor and preparation of list of files ready for Form 16 (Trustee Discharge); efiled monthly (preparation of Form 16 and efiling to be delegated)
• Prepare and print interim SRDs for Div II proposals
• Initial input of banking info into PAP system
• Distribute and collect tax documents and respond to inquiries from clients and CRA
• Organize tax folders, and print completed returns for delivery to CRA


• Post-secondary experience in accounting/finance
• Proficient computer skills including software packages like Microsoft Office
• Ability to work well under pressure
• Organized, detail oriented
• Ability to work well within a team environment, independently and with minimal supervision
• Superior problem solving and judgment skills
• Understanding of statutory requirements for bankruptcy and insolvency (asset) or keen desire to learn

Hours of work for this position are M-F – 9-5. Are you the right fit? If so, tell us in your covering letter and provide us with a resume that will demonstrate your fit.

We thank all applicants for their interest in the position. No phone calls please.  Only those selected for a telephone interview will be contacted. Our client is an equal opportunity employer.

More information
This listing is a full-time job

Job category Administration: Finance
Industry / Industries Consultancy
Region Canada
Keywords Administration, reception, admin, accounting

Contact information

Name Cara Philips