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Job: Administrative Property and Marketing Coordinator

Active since 17-11-2018 Job category Marketing
Location Kitchener Level Entry level/Graduate
Educational level Vocational / Diploma / As... Employment type Permanent contract
Hours 0 Salary -

Our client is a fast growing property management/real estate company looking to hire an enthusiastic and driven individual to fill a full-time Administrative Property & Marketing Coordinator role. This candidate will help to drive all aspects of the business including listing, marketing and the administrative responsibilities that accompany such activities.

As the company is growing, there is opportunity for this position to evolve. It is of utmost importance that we find a candidate with the right mix of experience, the desire and dedication to grow, learn and one who places tremendous importance on a job well done. Eventually, this role will essentially be the “right arm” of the business holding the pieces together.

Listing/Administrative Responsibilities:

• Oversee all aspects of the administration of the agent’s business.
• Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
• Coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
• Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
• Coordinate showings & obtain feedback.
• Input all listing information into MLS and marketing websites and update as needed.
• Input all necessary information into client database and transaction management systems.
• Potential to show property rentals.

Marketing Responsibilities:

• Manage client database management program & system.
• Create & regularly prepare all buyer & seller consultation packages.
• Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
• Manage & update agent website(s), blog(s) and online listings.
• Manage & enhance all aspects of the agent’s social media presence.
• Track & coordinate all inbound leads from websites, social media & other online sources.
• Regularly obtain client testimonials for websites, social media & other marketing materials


• Proficient with computer programs (Microsoft Office and other)
• Enthusiastic & driven
• Quick learner
• Positive attitude
• Team player
• Social media savvy
• Excellent writing and analytical skills
• College or University Diploma/Degree in a related field
• Drivers License

We are looking for candidates that have some experience in the areas of Real Estate or Property Management, and Marketing (asset) however this is not required. Training will be provided.
If you are eager, have the tenacity to really dig in, learn and make things happen – this may be exactly the position you have been looking for.

Please apply with your cover letter indicating why you are the right fit for this role and your detailed resume.

Our client is an equal opportunity employer. If you require accommodation during the interview process, please make us aware if you are selected for an interview. Only those selected for an interview, or additional information will be contacted. No phone calls please.

More information
This listing is a full-time job

Job category Marketing
Industry / Industries Other
Region Canada
Keywords Administrtion, admin, real estate, property management, marketing

Contact information

Name Christie Ferguson